Operations & Finance Administrative Assistant

Location: Columbus, OH Preferred 

Reports to: Executive Assistant Supervisor

The position.

We’re looking for somebody who can work closely with our Executive Assistant (EA) Supervisor to support the financial and operations leadership team. In the Operations & Finance Administrative Assistant role you will have the opportunity to be integrated into a highly collaborative, and passionate team. 

Sometimes our space is ambiguous, and we tackle new and exciting challenges every day – and that means you get to learn at a rapid pace and contribute to meaningful outcomes to impact our employees and our customers. You will apply your curiosity, business acumen, and judgment to effectively prioritize work and react with appropriate urgency to emerging situations. Bias for action, willingness to roll up your sleeves, and the ability to effectively communicate and collaborate across all levels of the organization will support your success in this role.

This role will require the following skills and abilities: 

• Manage multiple requests and priorities simultaneously, meet deadlines, and show flexibility to change direction when needed. 
• Exhibit a high level of responsibility and responsiveness to drive tasks through to completion.
• Trustworthiness and high-quality written communications 
• A high level of integrity and discretion in handling confidential information. 

What you’ll be doing.

• Manage calendars: reserve conference rooms, resolve conflicts, handle reschedules, ensure invites contain dial-in information etc.
• Handle email communication. We use Google's services: Gmail, Google Calendar, and Google Sheets.
• Regularly handle sensitive data and communication 
• Coordinate travel in compliance with existing policies and procedures, ensuring effective use of time and resources
• Anticipate challenges and plan accordingly ahead of need
• Keep track of outstanding requests and schedule reminders.
• Handle invoice processing and expense reports
• Help manage area budgets 
• Assist with assembling PowerPoint presentations for a wide variety of audiences, from executive management to the board
• Help with some small personal tasks, such as making appointments
• Proofread PowerPoint presentations for grammar, crisp presentation and voice consistency

What we’re looking for.

• Bachelor’s degree or 2+ years of relevant work experience
• A ‘do-what-it-takes’ attitude toward driving results in a fast-paced work environment
• Excellent time-management skills
• A love of learning & the ability to keep up with a constantly changing environment
• The ability to learn multiple internal systems & processes quickly is a must; general tech-savviness will help as well
• High attention to detail with superior problem-solving skills; comfortable independently multitasking and prioritizing projects in a fast-paced work environment
• A relentlessly positive and optimistic attitude
• Ohio notary public preferred or the ability to meet notary requirements to obtain
• Analytical mindset with a proficiency for numbers, spreadsheets, and impeccable grammar
• Preferred: based in Columbus, OH